{"id":113,"date":"2024-12-27T17:43:32","date_gmt":"2024-12-27T17:43:32","guid":{"rendered":"https:\/\/wizard-accounting.eu\/faqs\/"},"modified":"2025-04-08T12:58:33","modified_gmt":"2025-04-08T12:58:33","slug":"faqs","status":"publish","type":"page","link":"https:\/\/wizard-accounting.eu\/en\/faqs\/","title":{"rendered":"FAQs"},"content":{"rendered":"\t\t
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Important Information<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t
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News and Important Information \n on Audit and Accounting<\/span> <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tTaxes in 2025<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t
The new year can rightly be called a year of major tax changes. First and foremost, let’s highlight the stages of the VAT (value added tax<\/span>) increase:<\/div>
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From January 1:<\/div>
\u2014 Accommodation services: 13%<\/div>
\u2014 Periodicals: 9%<\/div>
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From July 1:<\/div>
\u2014 The standard VAT rate will rise to 24%.<\/div>
Basic Tax Rates Effective from January 1<\/div>
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Income tax \u2013 22%<\/div>
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Social tax \u2013 33%<\/div>
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Minimum social tax obligation \u2013 \u20ac270.60<\/div>
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Unemployment insurance for employees \u2013 1.6%<\/div>
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Unemployment insurance for employers \u2013 0.8%<\/div>
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Mandatory funded pension contribution \u2013 2%, 4%, or 6%<\/div>
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Minimum wage \u2013 \u20ac886\/month and \u20ac5.31\/hour<\/div>
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Tax-free income:<\/div>
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Up to \u20ac654\/month (up to \u20ac7,848\/year), depending on total income.<\/div>
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For pensioners: Up to \u20ac776\/month (up to \u20ac9,312\/year), regardless of total income.<\/div>
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The tax exemption is automatically applied first to pension income<\/div>
Mandatory Funded Pension Contributions<\/div>
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The contribution rate for the mandatory funded pension can be 2%, 4%, or 6%, based on the employee\u2019s choice and a corresponding application submitted to the pension register.<\/div>
If no application for a higher rate is submitted, the default contribution remains 2%.<\/div>
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Unemployment insurance contributions (1.6%) are no longer deducted from the employee’s salary once they retire; however, the employer must continue paying the 0.8% unemployment insurance contribution for the retired employee.<\/div>
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Tax Obligations for Payments to an Entrepreneurial Account<\/div>
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If a company purchases services from an individual and makes payments to their entrepreneurial account, it is required to pay corporate income tax at a rate of 22\/78 or 28.2% of the payment amount.<\/div>
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Increased Tax-Free Compensation Limits<\/div>
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Health-related expenses \u2013 Up to \u20ac400 per year, with the option of a one-off payment<\/div>
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Per diem allowances \u2013 \u20ac75\/day for the first 15 days of a business trip and \u20ac40\/day for subsequent days<\/div>
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Use of a personal vehicle for work purposes \u2013 \u20ac0.50\/km, but no more than \u20ac550\/month<\/div>
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Accommodation costs for employees living more than 50 km away from work:<\/div>
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\u20ac500 in Tallinn and Tartu<\/div>
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\u20ac250 in other Estonian cities<\/div>
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Guest entertainment expenses \u2013 Up to \u20ac50\/month<\/div>
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Promotional gifts \u2013 Up to \u20ac21 (excluding VAT)<\/div>
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Souvenirs for participants in sports\/youth camps \u2013 Up to \u20ac85 per person.<\/div>
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Security Tax in 2026<\/div>
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Starting from 2026, businesses will be required to pay a Security Tax at a rate of 2% of their annual profit.<\/div>
The tax will be calculated based on the financial results of the fiscal year ending in 2025.<\/div>
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For more details on tax rates, please visit the Estonian Tax and Customs Board<\/span>\u2019s<\/span>
website.\u00a0<\/div>
If you have any questions, feel free to consult our specialists.<\/strong><\/div><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tIs Your Company Required to Undergo an Audit?<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t
An audit of the annual financial report is mandatory if, as of the reporting date, at least two of the following three criteria are exceeded:<\/div>
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1. Turnover \u2013 \u20ac5,000,000<\/div>
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2. Balance sheet total \u2013 \u20ac2,500,000<\/div>
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3. Average number of employees \u2013 50<\/div>
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OR<\/div>
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If at least one of the following criteria is exceeded:<\/div>
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1. Turnover \u2013 \u20ac15,000,000<\/div>
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2. Balance sheet total \u2013 \u20ac7,500,000<\/div>
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3. Average number of employees \u2013 180<\/div>
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Is Your Company Required to Undergo an Audit?<\/div>
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An audit of the annual financial report is mandatory if, as of the reporting date, at least two of the following three criteria are exceeded:<\/div>
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1. Turnover \u2013 \u20ac5,000,000<\/div>
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2. Balance sheet total \u2013 \u20ac2,500,000<\/div>
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3. Average number of employees \u2013 50<\/div>
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OR<\/div>
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If at least one of the following criteria is exceeded:<\/div>
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1. Turnover \u2013 \u20ac15,000,000<\/div>
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2. Balance sheet total \u2013 \u20ac7,500,000<\/div>
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3. Average number of employees \u2013 180<\/div>
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Mandatory Audit and Review Requirements<\/div>
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An audit of the annual financial report is also mandatory for:<\/div>
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Public limited companies (AS) with two or more shareholders<\/div>
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State institutions<\/div>
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Local governments<\/div>
This means that <\/span>public limited companies<\/span> with two or more shareholders must undergo an audit regardless of financial indicators.<\/span><\/div>
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Mandatory Review Requirements<\/div>
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A financial review is required if at least two of the following three criteria are exceeded:<\/div>
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1. Turnover \u2013 \u20ac2,000,000<\/div>
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2. Balance sheet total \u2013 \u20ac1,000,000<\/div>
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3. Average number of employees \u2013 24<\/div>
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OR<\/div>
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If at least one of the following criteria is exceeded:<\/div>
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1. Turnover \u2013 \u20ac6,000,000<\/div>
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2. Balance sheet total \u2013 \u20ac3,000,000<\/div>
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3. Average number of employees \u2013 72<\/div><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tCommon Mistakes Entrepreneurs Make<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

In the daily challenges of running a business, accounting matters often take a back seat.<\/p>

Many business owners try to simplify their interactions with “all this bureaucracy”, saving time and effort by neglecting proper documentation and relying on verbal agreements instead of formal contracts.<\/p>

As a result, not only young entrepreneurs but also experienced business owners can fall into the traps of misconceptions and myths\u2014which can sometimes come at a high cost.<\/p>

Shall we talk about the most common mistakes?<\/p>

1. “My company’s money is my money”. How often do we hear <\/span>an entrepreneur say<\/span>: \u201cIt\u2019s my company, it belongs to me! Along with the money!\u201d<\/span><\/span><\/p>

No, the company’s money is the property of the legal entity.<\/p>

Your personal money will only come into play when the company pays you:<\/p>

Dividends<\/p>

Salary<\/p>

Reimbursement for expenses paid personally (such as business-related costs covered by your personal funds)<\/p>

Non-taxable compensations, such as for health-related expenses (sports activities)<\/p>

Other payments on which the company has paid taxes (special allowances, contributions from capital, etc.).<\/p>

2. \u201cMy account statement at the <\/span>bank shows where the money went. Do I still need a receipt?\u201d<\/span><\/span><\/p>

It is essential to get a receipt\/invoice and provide it to your accountant.<\/p>

This includes purchases made online, for example, on AliExpress, paying for Meta\/Facebook ads, or for other software products like Microsoft, Google, Adobe, AI, ChatGPT, and so on. Each purchase made with company funds must be documented with the corresponding primary document.<\/p>

3. “Here\u2019s the receipt! This is what the cashier gave me!”
Yes, the receipt is issued, it wasn\u2019t lost, and you provided it to your accountant <\/span>in a timely manner<\/span>. <\/span>However, <\/span>it doesn\u2019t have the compan<\/span>y\u2019s <\/span>name on it\u2026<\/span><\/span><\/p>

Or sometimes, the receipt is issued to a different legal entity \u2013 for example, you used a friend\u2019s discount card. As a result, there’s no proof that this was an expense of your company.<\/p>

Any expense document should be issued to the company (unless, of course, you want to pay for it with your personal funds). Yes, it’s easier and quicker to just grab the receipt from the cashier without putting the company\u2019s <\/span><\/span>name on it, especially when the line behind you is growing.<\/p>

But during an audit, the <\/span>Estonian Tax and Customs Board<\/span> will ask you to remove such incorrectly issued expenses from your company\u2019s declaration, and you\u2019ll be required to return the tax amount.<\/span><\/span><\/p>

By the way, this applies not only to store purchases through the cashier. Often, invoices from telecom providers (e.g., Zone, Elisa, Tele2) are correctly issued to the company, but the content of the bill shows a payment for something unrelated to the company, such as a personal TV package or a parking fee for a vehicle that has no connection to the business. These are personal expenses and not related to the company\u2019s activity. The consequence \u2013 tax obligations.<\/p>

4. “The employee doesn\u2019t know much about taxes, and we agreed on a net salary”<\/p>

This situation is quite relatable<\/span><\/span>: it\u2019s easier to transfer the same net amount to the employee each month, and the accountant can figure out the rest.<\/p>

However, personal taxation often changes (e.g., income tax allowances, pension contributions, etc.), and agreements based on a net salary could result in surprising changes to the company\u2019s expenses.<\/p>

Comparison:<\/p>

Net salary EUR 1000 \u2013 tax-free allowance 0 \u2013 the company’s salary expense for the employee is EUR 1734.95.<\/p>

Net salary EUR 1000\u00a0 \u2013 tax-free allowance EUR 654 \u2013 the company’s salary expense for the employee is EUR 1508.02.<\/p>

As you can see, it’s worth spending a little time on the calculations and setting clear written agreements on the gross salary.<\/p>

If you have any questions or doubts, feel free to contact our specialists!<\/strong><\/p><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tRequirements for Issuing Invoices<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t
An invoice must include a range of mandatory information as stipulated by law, and it may also contain additional details depending on the transaction, client, and situation.<\/div>
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Mandatory Invoice Information:<\/div>
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Document and Participants’ Details:<\/div>
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– Seller’s Information (the entity issuing the invoice):<\/div>
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– Name of <\/span>company \/ <\/span>self employed person (FIE)<\/span><\/div>
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– Registration number <\/span>of <\/span>company \/ <\/span>self employed person (FIE)<\/span><\/div>
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– Address (either registration or actual address)<\/div>
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– VAT\/Turnover tax registration number (KMKR\/VAT number)<\/div>
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Buyer’s Information (the entity to whom the invoice is issued):<\/div>
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– Company\/FIE name<\/div>
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– Company\/FIE registration number<\/div>
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– Address (either <\/span>registered office address <\/span>or actual address)<\/span><\/div>
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– VAT\/Turnover tax registration number (KMKR\/VAT number)<\/div>
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– Invoice Details (Continued):<\/div>
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– Document Name and Number \u2013 Arve nr.<\/div>
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– Invoice Issue Date \u2013 Arve kuup\u00e4ev.<\/div>
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– Date of Goods Delivery\/Service Provision or Date of Partial\/Full Payment Receipt (if this date can be determined and differs from the invoice issue date) \u2013 T\u00e4htaeg\/Makset\u00e4htaeg.<\/div>
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Transaction Details:<\/div>
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– Name\/Description of Goods or Services<\/div>
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– Numerical Details of the Transaction:<\/div>
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– Quantity of Goods or Volume of Services<\/div>
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– Price of Goods or Services Excluding VAT<\/div>
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– Discount Amount (if it is not included in the price)<\/div>
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– Amount Subject to VAT<\/div>
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– VAT Rate (in %)<\/div>
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– Amount Not Subject to VAT<\/div>
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– VAT Amount (even if it\u2019s zero)<\/div>
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If the VAT amount is zero, reference should be made to the directive under which the zero VAT rate is allowed for this transaction.<\/div>
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– Total <\/span>Payable<\/span> Amoun<\/span>t<\/span><\/div>
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Additional Notes:<\/div>
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NB! As off\u00a0 December 1, 2014, invoices will need to be declared in the INF attachment to the KMD for companies that have transactions totaling 1,000 EUR or more within a single month (this applies to both buyers and sellers).<\/div>
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Please ensure that all incoming and outgoing invoices that pass through your company contain the mandatory details, especially the company\u00b4s name, registration number, and VAT number.<\/div>
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NB! If the invoice is issued to a buyer in the EU, consult your accountant to ensure the invoice contains the correct markings for intra-EU transactions.<\/div>
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Additional Invoice Information:<\/div>
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While not required by law, the following details are essential for proper payment processing and communication with customers:<\/div>
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Banking details for payment<\/div>
The issuer\u2019s <\/span>contact <\/span>details<\/span> (phone number and\/or email address<\/span>)<\/span><\/div>
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Additional optional information on the invoice can include reference numbers (viitenumber), late fees (viivis), and other requisite <\/span>details depending on the situation.<\/div>
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What is a Simplified Invoice?<\/div>
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A simplified invoice can be issued if the invoice amount does not exceed EUR 160 excluding VAT (for example, for passenger transport services or invoices printed from parking meters, automatic fuel dispensers, etc.).<\/div>
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Details of\u00a0 Simplified Invoice:<\/div>
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Document Name and Number<\/div>
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Invoice Issue Date<\/div>
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Seller\u2019s Name<\/div>
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VAT Registration Number (KMKR\/VAT)<\/div>
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Name\/Description of Goods or Services<\/div>
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Amount Subject to VAT ( i.e<\/span>.<\/span> price <\/span>excluding<\/span> VAT<\/span>)<\/div>
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VAT amount\u00a0\u00a0<\/div>
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Total Payable<\/span> Amou<\/span>nt<\/span><\/span><\/div>
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The recipient of a simplified invoice must add their company name and VAT registration number on the invoice.<\/div>
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Credit Invoice<\/div>
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A credit invoice must include the same standard information as a regular invoice.<\/div>
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Special Features of a Credit Invoice:<\/div>
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The content of the credit invoice must include the invoice number that is being credited (if the invoice is fully credited).<\/div>
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If only part of the invoice is being credited, the content must specify which goods\/services are being credited and the invoice number for the original charge.<\/div>
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In credit invoices, the amounts are recorded with a minus sign.<\/div>
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Prepayment Invoice<\/div>
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A prepayment invoice is issued like a regular invoice with the standard details.<\/div>
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Storage of Invoices<\/div>
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Like any primary document, invoices must be kept for 7 years.<\/div>
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You must issue an invoice to the buyer within seven days after one of the following events:<\/div>
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Full or partial payment is received<\/div>
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The goods are sent to the buyer or the buyer is given access to the goods (e.g., offering to pick up the goods from the warehouse).<\/div>
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The service has started.<\/div>
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Invoices can be issued <\/span>as hardcopies <\/span>or, with the buyer\u2019s consent, <\/span>as digital documents<\/span>.<\/span><\/div>
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Regulations<\/div>
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The requirements for issuing invoices and maintaining accounting records are established by the <\/span>Republic of Estonia <\/span>Value Added Tax Act and the <\/span>Republic of Estonia<\/span> Accounting Act.<\/span><\/span><\/p>

\u00a0If you have doubts <\/span>regarding<\/span> how to issue invoices, feel free to consult with our accountants.<\/span><\/strong><\/span><\/p><\/div>

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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tCompany\u2019s information at the Bank <\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

With <\/span>amendments <\/span>to the <\/span>Republic of Estonia<\/span> Commercial Register <\/span>Act<\/span>, all entities related to legal persons <\/span>must <\/span>periodically check <\/span>relevant <\/span>data of <\/span>all related <\/span>companies.<\/span><\/span><\/p><\/div>

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Please be sure to closely monitor messages and requests.<\/span><\/div>
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Check your online banking messages!<\/strong><\/div>
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At the beginning of the year, banks send their clients information regarding the need to update their profile details. Do not miss the deadlines!<\/div>
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The company\u00b4s\u00a0 information you provide to the bank must match the registration data in the Commercial Register\u2014be careful when updating your details.
Banks have the right to close the current account of a client who violates applicable requirements and ignores the bank\u00b4s messages.<\/div>
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Keep an eye on notices in the Commercial Register online.<\/span><\/div>
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The Commercial Register consistently monitors the current status of companies. It checks not only whether the data entered in the register aligns with the actual situation, but also annual reports and the company’s capital. If annual reports are not submitted, the Commercial Register has the right to impose a fine without warning (and on the <\/span>Estonian Tax and Customs Board<\/span><\/span>\u2019s website, you may unexpectedly find an obligation to pay this fine<\/span>).<\/span><\/span><\/div>
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If a company has been consistently reporting a loss over several years and has negative equity, the Commercial Register may initiate forced liquidation.<\/div>

Your company may receive questions or notices from the Commercial Register not via email, but in the form of an <\/span>online <\/span>message\/<\/span>instruction<\/span> at<\/span><\/div>
\u00a0\u00e4riregister.ee<\/a><\/span>.<\/div>
\u00a0<\/div>
From time to time, check this information (under the “Regulations” section) and respond promptly.<\/div>
\u00a0<\/div>

Make sure the email address for your company is correct: \u2014 <\/span>in <\/span>the government portal eesti.ee<\/a><\/span> (ensure forwarding <\/span>to the current company email <\/span>is enabled); \u2014 in the registration data at \u00e4riregister.ee<\/a><\/span>; \u2014 in banking documents; \u2014 on the <\/span>Estonian Tax and Customs Board<\/span> website (as well as the postal address and phone number on emta.ee<\/a><\/span>).<\/span><\/span><\/p><\/div>

\u00a0<\/div><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tPartner Verification<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

It is important for any business to know how reliable their partners are in transactions. If there is any uncertainty, in order to avoid problems and damages, the <\/span>Estonian Tax and Customs Board<\/span> recommends checking the partner\u2019s <\/span>information<\/span> (all blue-colored links below are active links):<\/span><\/span><\/p>

Instructions for preventing involvement in tax fraud <\/span>chains<\/span><\/span><\/a><\/span><\/p>

Public databases for verifying <\/span>business partners\u2019 information<\/span>:<\/span><\/span><\/a><\/span><\/p>

You can obtain information by making <\/span>queries<\/span> to various information systems:<\/span><\/span><\/p>

Queries<\/span> to the <\/span>Estonian Tax and Customs Board<\/span><\/a><\/span>: www.teatmik.ee<\/a><\/span><\/span><\/span><\/p>

e-krediidiinfo<\/span><\/span><\/a><\/span><\/p>

In the electronic environment of the <\/span>Estonian Tax and Customs Board<\/span>, you can also check information <\/span>regarding<\/span> your partner\u2019s tax behavior:<\/span><\/span><\/p>

Table of <\/span>paid taxes <\/span>Tax arrears check<\/span><\/span><\/a><\/span><\/p>

Since November 2019, the Estonian Tax and Customs Board\u2019s website offers an electronic <\/span>TAX BEHAVIOR ASSESSMENT service<\/span>. This service provides a summary of publicly available information regarding <\/span>your<\/span> partner\u2019s taxes, <\/span>saving you the trouble of <\/span>having to make several <\/span>queries <\/span>at different places.<\/span><\/span><\/p>

The tax behavior assessments contain public information on all entrepreneurs registered in Estonia: \u2022 Information about registration as a <\/span>VAT-payer<\/span> \u2022 Presence of tax arrear<\/span>s<\/span> \u2022 Issued business permit<\/span>s<\/span> \u2022 Issued customs permit<\/span>s<\/span> \u2022 <\/span>Information for <\/span>the last four quarters on paid taxes, number of employees, and turnover.<\/span><\/span><\/p>

In addition to publicly available information <\/span>regarding <\/span>each company, there are also details protected by tax confidentiality that are only accessible to representatives of the company. Thanks to these assessments, entrepreneurs can view themselves from the perspective of a tax administrator. The company\u2019s management decides with whom to share this information and for what period.<\/span><\/span><\/p>

TAXATION<\/span> DATA CERTIFICATE<\/span><\/span><\/p>

The <\/span>Estonian Tax and Customs Board<\/span> also issues electronic tax certificates. You can create a certificate for your company for a specific period, for example, <\/span>regardin<\/span>g employees and paid salaries, company turnover, and tax arrears, and immediately <\/span>email it to <\/span>your partners (e.g., to a bank) directly from the <\/span>Estonian Tax and Customs Board<\/span>\u2019s system. If r<\/span>equired<\/span>, the certificate can be <\/span>digitally signed <\/span>by the <\/span>Estonian Tax and Customs Board<\/span>.<\/span><\/span><\/p>

If you have any questions, our specialists are always ready to <\/span>help<\/span>!<\/span><\/span><\/strong><\/p><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tLabour Inspectorate<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

The Labour Inspectorate regularly checks the <\/span>wo<\/span>rking environment in enterprises. This <\/span>inspection is <\/span>in accordance with the requirements of the Republic of Estonia Occupational Health and Safety Act and applies to all companies that have at least one employee.<\/span><\/span><\/p>

If your company is selected for inspection by the Labour Inspectorate, they will check:<\/span><\/span><\/p>

\u2022 Employment contracts of employee<\/span>s<\/span><\/span><\/p>

\u2022 Work time records (there should be no unlawful overtime<\/span>)<\/span><\/span><\/p>

\u2022 Salary calculations, travel compensations, and other payment<\/span>s<\/span><\/span><\/p>

\u2022 Employee surveys on workplace risks \u2013 this is a written survey where employees are asked how satisfied they are with <\/span>their <\/span>working conditions, what risks they <\/span>encounter<\/span>, and what suggestions they have for improving the workplac<\/span>e<\/span><\/span><\/p>

\u2022 Risk analysis \u2013 this is an evaluation of the current situation and the condition of the working environment, as well as a plan to improve or correct the situatio<\/span>n<\/span><\/span><\/p>

\u2022 Safety instructions for all tools and work processes (as well as appropriate labels <\/span>and<\/span> signs <\/span>in relevant facilities<\/span>, first aid kits, and availability of individual protective equipment for employees, etc.<\/span>)<\/span><\/span><\/p>

\u2022 Documents confirming employee training (i.e., that employees are familiar with internal regulations, fire safety <\/span>rules<\/span>, rules for using the workplace, tools, electrical appliances, and other equipment)<\/span><\/span><\/p>

\u2022 Result of an employee health check by an occupational health doctor <\/span>(every three years)<\/span><\/span><\/p>

\u2022 Information on the person responsible for providing first aid <\/span>on site <\/span>(with a certificate of relevant training);<\/span><\/span><\/p>

\u2022 Information on the person responsible for workplace safety in the company (with a certificate of relevant training).<\/span><\/span><\/p>

NB! If your company has fewer than 10 employees, only 1 person who has completed <\/span>re<\/span>levant training and is present at the workplace is required. If there are more than 10 employees, at least one representative from the employer and one representative from the employees, both trained, must be present at the workplace.<\/span><\/span><\/p>

Your next steps<\/span><\/span><\/p>

First, you need to create a \u201cRisk <\/span>Assessment\u201d (<\/span>riskianal\u00fc\u00fcs<\/i><\/span><\/a><\/span> in Estonian) <\/span>document and upload it to the Labour Inspectorate<\/span>\u2019s website <\/span>under your company\u2019s section.<\/span><\/span><\/p>

Office based <\/span>companies <\/span>can do this using templates directly on the website<\/span>.<\/span><\/span><\/p>

In companies where employees are exposed to chemical, technical, or other physical risks, the analysis should be more detailed and reflect specific production factors.<\/span><\/span><\/p>

Based on the completed analysis, you need to create an action plan to reduce risks at the company.<\/span><\/span><\/p>

You can create the risk <\/span>assessment <\/span>yourself (a detailed description is available via the link). Conduct an employee survey (to identify physical and psychological risks they face at their workplace) and check each workstation.<\/span><\/span><\/p>

Wishing<\/span> to carry out a <\/span>comprehensive<\/span> risk assessment at your company, <\/span>it is highly advisable to contact a relevantly specialized outfit<\/span> – search for <\/span>\u201ccompiling risk assessment\u201d (\u201criskianal\u00fc\u00fcsi koostamine\u201d in Estonian)<\/span> online.<\/span><\/span><\/p>

Arrange for employee <\/span>health checks \u2013 for example, <\/span>at one of these facilities<\/span>:<\/span><\/span><\/p>

\u2013 CONFIDO Clinic<\/span><\/a><\/span><\/span><\/p>

\u2013 East T<\/span><\/a><\/span>allinn Central Hospital (<\/span>Ida-Tallinna Keskhaigla)<\/span><\/span><\/p>

\u2013 North Estonia Medical Centre<\/a><\/span> (<\/span>Regionaalhaigla<\/span>)<\/span><\/span><\/p>

Send <\/span>your<\/span> selected employees for training<\/span>.<\/span><\/span><\/p>

A number of training organizations provide courses on occupational health and safety, fire safety, and first aid <\/span>\u2013 choose the most suitable ones for your company. <\/span>The training organizations include, for example, the following<\/span>:<\/span><\/span><\/p>

Koolitusveeb<\/span><\/span><\/a><\/span><\/p>

T\u00e4ienduskeskus<\/span><\/span><\/a><\/span><\/p>

Tuleohutus24.ee<\/span><\/span><\/a><\/span><\/p>

Oskuskoolitus<\/span><\/span><\/a><\/span><\/p>

Check compliance of <\/span>your<\/span> workplace with Labour Inspectorate<\/span>\u2019s<\/span> requirements.<\/span><\/span><\/p>

Signs on the walls must clearly indicate the locations of the first aid kit and fire extinguisher, evacuation routes, and details of responsible persons \u2013 the first aid provider (first aider) and the occupational safety specialist (work environment specialist).<\/span><\/span><\/p>

All places and equipment that can cause injuries must be marked with appropriate safety signs\/stickers. This is regulated by legislation entitled<\/span> Requirements for the Use of Hazard Signs in the Workplace, which also includes examples of signs. The Requirements are also sold in workwear stores. <\/span><\/span><\/p>

When determining what is necessary, consider your <\/span>company\u2019s profile<\/span>, the <\/span>particular<\/span> set of equipment and tools, and the real risks your employees may face (not only risks related to various machinery, electricity, or falling from heights but also potential injuries such as slipping on wet surfaces or lifting heavy objects).<\/span><\/span><\/p>

Conduct safety briefing and document it<\/span>.<\/span><\/span><\/p>

Check and, if necessary, prepare\/update instructions for using work tools, conducting work processes, and ensuring safety. These instructions must include employees\u2019 signatures (indicating their acknowledgment) and are required for ALL tools and types of work related to your employees.<\/span><\/span><\/p>

If your company engages in fieldwork, pay special attention to safety instructions for fieldwork (such as clothing, parking of work vehicles, marking of the work area, barriers and warning signs, use of tools\/equipment, etc.).<\/span><\/span><\/p>

Check and, if necessary, prepare\/update the following mandatory documents:<\/span><\/span><\/p>

Working environment structure<\/span> \u2013 description of the <\/span>collective\u2019s<\/span> structure and list of responsibilities related to safety or first aid.<\/span><\/span><\/p>

Management board (or general assembly) decision <\/span>regarding the appointment of representatives responsible for safety and first aid<\/span><\/span><\/p>

First aid instructions (first aid instructions\/organization)<\/span><\/span><\/p>

Employee training\/instruction <\/span>registration sheet <\/span>\u2013 list with signatures (<\/span>office instruction chart)<\/span><\/span><\/p>

Employee questionnaires regarding <\/span>ri<\/span>sks associated with their wor<\/span>k<\/span><\/span><\/p>

Electrical safety requirements <\/span>(electrical fire safety) \u2013 fire safety requirements, including when working with electrical appliance<\/span>s<\/span><\/span><\/p>

Record of personal protective equipment<\/span> \u2013 selection and list of personal protective equipmen<\/span>t<\/span><\/span><\/p>

We hope <\/span>ev<\/span>erything is properly <\/span>arranged<\/span> and documented in your company!<\/span><\/span><\/p>

Should<\/span> you have any questions, feel free to reach out to our experts for <\/span>a<\/span> consultation.<\/span><\/span><\/strong><\/p><\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t<\/i><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tCompany Liquidation<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

There are two options <\/span>to wind up <\/span>a company:<\/span><\/span><\/p>

1) Liquidation<\/span><\/span><\/p>

The liquidation process typically takes 6-8 months. The cost of the service is 400 euros + tax + additional expenses. Payment is made in two parts:<\/span><\/span><\/p>